Set yourself apart from your competitors. Streamline your invoice system and processing.
Give yourself a unique brand. Personalize your invoice with a logo that best represents your company.
Send invoices through your laptop and mobile phone. Get paid online or
INVOICE TEMPLATE
Whether you're a freelancer, a small-scale business owner, or a sole proprietor, you would like to get paid the right amount and on time; otherwise, it will cause a problem in your cash flow.
Having an efficient invoicing system and process allows you to manage your cash flow. It keeps your accounts organized and helps you get paid promptly. The invoice is at the heart of your system.
Having an efficient invoicing system and process allows you to manage your cash flow. It keeps your accounts organized and helps you get paid promptly. The invoice is at the heart of your system.
Be a Cut Above the Rest
Issue invoices from anywhere
Say goodbye to bulky laptops and sitting for hours in front of a desktop. Do your invoicing task from anywhere.
Protect your data
Worry no more about losing customer information. Invoicy allows you to secure your business and customer information and reports in a cloud-based platform, which you can access anytime and anywhere.
Create a professional image
Stop scribbling your customer’s payable on a piece of paper.
Present the invoice in a clear and organized manner. The quality of your invoice can influence the volume of business you acquire.
Earn money-get paid faster
Nowadays, there are a variety of available payment methods. Some would choose the convenience of paying online or through a credit card, and some still go for the traditional way of using cash or check. Whatever method the customer chooses, Invoicy has got you covered.
Get your free invoice template now
Invoice-related issues cause a significant number of delayed payments. But many small business owners and freelancers do not know what to put in an invoice - which is why a free invoice template becomes handy.
Invoicy provides free templates in different formats.
Which suits your business best?
Invoicy provides free templates in different formats.
Which suits your business best?
Using Excel's formula, you can automatically calculate the total amount of your invoice, making an Excel template an ideal choice. But if your customer does not have Excel on their computer or phone, they won't be able to see the invoice you generated.
Download
Excel Template
Download
Excel Template
Download
Excel Template
Download
Excel Template
It is easy to change the fonts and colors to personalize your invoice, but it does not automatically compute.
Download
Excel Template
Download
Excel Template
Download
Excel Template
Download
Excel Template
Be Wiser. Do it Better
The invoice may be a crucial document in your business, but it can also be a tedious process that takes you away from the other essential needs of your business.
Although free invoice templates abound on the web, a better alternative is to send invoices through invoice generator software.
Put an end to your tiresome, repetitive invoice processing.
Use INVOICY to generate professional and customer-friendly invoices efficiently, so you can spend more time looking for new clients and building stronger business relationships with your current ones.
Secure your business and customer data and reports in a safe cloud-based platform.
Although free invoice templates abound on the web, a better alternative is to send invoices through invoice generator software.
Put an end to your tiresome, repetitive invoice processing.
Use INVOICY to generate professional and customer-friendly invoices efficiently, so you can spend more time looking for new clients and building stronger business relationships with your current ones.
Secure your business and customer data and reports in a safe cloud-based platform.
Why an
online system is better than a free template
online system
Can customize invoice templates to suit your needs
Not all online templates are free
Printable
Can be emailed to clients
Can process online credit card payments through phone securely, so you get paid faster
Can add a payment schedule feature, late payment reminders, and fees
Provides a quick reference of who has paid and who has not
Discounts are easily added to the invoice
Invoices for recurring and subscription-based services can be automated
Invoices may be sent from your mobile device
free template
Have to use it as is, even if there are missing features that would be helpful to your business
No need to spend on subscription or membership
Printable
Can be emailed to clients
Does not accept online credit card payments through phone
Late payments are monitored manually, and reminders have to be done by phone or email
Risk of overlooking a payment schedule
Payment monitoring has to be done manually, which has the risk of missing a client who has not paid
Discounts are calculated manually
Invoices for recurring and subscription-based services need to be prepared each time a service is rendered
Sending of invoices is limited to email and snail mail
Try Invoicy Today
You can get started right now, for free wothout a credit card for 14 day
free trail.
Get Started for FreeWhat are the Different Types of Invoices?
Several types of invoices are used in business, depending on the industry. For freelancers, small businesses, and sole proprietors, eight types of invoices are commonly used.
Collective Invoice
When you are doing small-scale work or supplying goods in small quantities regularly to a customer over a long period, and you don't want the hassle of issuing an invoice for every small task or sale, you may use the collective invoice. You issue a single invoice for a group of tasks or products sold.
For example, if you are doing computer repairs for a large company, you may decide to just bill them at the end of the month for hours worked repairing several computers instead of billing them for one to three hours each time you repair.
For example, if you are doing computer repairs for a large company, you may decide to just bill them at the end of the month for hours worked repairing several computers instead of billing them for one to three hours each time you repair.
Credit Memo
You issue a credit memo to amend an invoice that has been sent to the client. Technically, a credit memo is not an invoice but directly related to it. It reduces the amount due on an existing invoice due to a return of purchased goods, failure to comply with agreed work specifications, or a price dispute.
Debit Memo
The debit memo works like a credit memo, but the client issues it because you underbilled them.
Like the credit memo, the debit memo helps you monitor adjustments made, making you and your clients' bookkeeping duties easier.
Like the credit memo, the debit memo helps you monitor adjustments made, making you and your clients' bookkeeping duties easier.
Final Invoice
This type of invoice is the last invoice you will issue to a client for a project or product delivered. It covers all charges for goods, services, licenses, shipping, etc., that have not been covered in the previous invoices. Outstanding balances are also accounted for in the final invoice.
Depending on your client, your final invoice may include a summary of past payments made.
Depending on your client, your final invoice may include a summary of past payments made.
Interim Invoice
An interim invoice is used for large, long-term projects. You either issue an invoice and get paid regularly, e.g., weekly or monthly, depending on the work's duration, or upon milestone completion. The interim invoice breaks up the work and the payment into small, manageable chunks, benefiting both you and the client.
Pro-Forma Invoice
A pro-forma invoice is a document providing an estimate of the cost of the work that will be rendered. It lists down the services and/or goods provided and the price of each item. The amount payable reflected in the pro-forma invoice is precise but may be subject to change. This type of invoice is typically requested by a client who needs to get multiple approvals before you can start the project.
Recurring Invoice
The recurring invoice works like an interim invoice. The only difference is that the interim invoice has a definite end, while a recurring invoice is indefinite. This type of invoice is used by freelancers and others offering professional services on a long-term basis. They can issue a recurring invoice monthly or quarterly, depending on their preference and agreement with the client.
What are the Essential Parts of an Invoice?
Your invoice must look professional to impress upon your customers that you are competent and serious about what you do. But more than that, your invoice design must leave no room for confusion to ensure payment for the goods and services you deliver to your customers.
Your invoice must contain the following:
Your invoice must contain the following:
Header
This part refers to the "Invoice" label found at the top of the form. This label may seem obvious, but without it, the customer may not know what it is and ignore it, so you end up not getting paid.
Use bold, large font to ensure that the customer won't miss the label.
Use bold, large font to ensure that the customer won't miss the label.
Invoice Number
The invoice number is like your transaction’s ID number. The most common approach is to assign numbers in chronological order, but you can adopt your own numbering system, such as using an alpha-numeric invoice ID. Choose a numbering system that works for you.
There are suggestions not to begin the invoice with “001” because that would suggest you have not had any client before them and might create the wrong impression that nobody had wanted to deal with you for whatever reason.
One way to remedy that is to affix the client's name or initials, or unique identifier to the number. For example, if your client's initials are SET, you may indicate "SET001" as the invoice number. That way, the client would know that the deal they had with you is a first with them, but that does not necessarily mean they are your first client.
If you use invoice software, learn its features and check if it allows you to assign invoice numbers.
There are suggestions not to begin the invoice with “001” because that would suggest you have not had any client before them and might create the wrong impression that nobody had wanted to deal with you for whatever reason.
One way to remedy that is to affix the client's name or initials, or unique identifier to the number. For example, if your client's initials are SET, you may indicate "SET001" as the invoice number. That way, the client would know that the deal they had with you is a first with them, but that does not necessarily mean they are your first client.
If you use invoice software, learn its features and check if it allows you to assign invoice numbers.
Company Information
Your invoice must include your registered business name, business address, and phone number (both landline and mobile). Keep your contact information updated and if you must update, check for accuracy.
You don’t want to miss an email from your customer with questions regarding the invoice you issued or miss a payment from a customer who decided to drop by your place because they have another errand in the area. More importantly, you don’t want to look disorganized and unprofessional - that would be bad for your business.
You don’t want to miss an email from your customer with questions regarding the invoice you issued or miss a payment from a customer who decided to drop by your place because they have another errand in the area. More importantly, you don’t want to look disorganized and unprofessional - that would be bad for your business.
Customer’s Billing Information
Besides your customer’s name, indicate their contact information on the invoice. Double-check the spelling of your customer’s name, especially if the name is unique or foreign. Use the appropriate title.
Critical Dates
Two dates, or in some cases, three dates, must appear in your invoice.
Invoice Date
The invoice date refers to the date you issued the invoice to the customer. For on-the-spot invoicing, this date also indicates the goods were delivered or sold or the job completed.
Delivery Date or Job Completion Date
Include this information when issuing an invoice after job completion or product delivery, and you are not issuing an invoice on the spot.
The Invoice Date and Delivery/Job Completion Date save you the hassle of recalling when the service was rendered or when the products were received should there be any question about it.
The Invoice Date and Delivery/Job Completion Date save you the hassle of recalling when the service was rendered or when the products were received should there be any question about it.
Payment Due Date
Use the exact date that appeared in the quote or in the contract if there is one. If milestone payment applies in your transaction with your customer, ensure that the date you indicate complies with the agreed milestones.
List of Goods and Services Provided
Make it easy for your client to understand the invoice. List down the products delivered or services rendered. Specify when each item was provided, the agreed rate for each product or service delivered, and the quantity involved.
If you are invoicing the client for a milestone payment, indicate which milestone she is being billed for, e.g., "Completion of Landscaping Phase 1 - Front Lawn." If it is for an upfront payment that you charge for a large-scale project, you need to indicate that, too.
If you are invoicing the client for a milestone payment, indicate which milestone she is being billed for, e.g., "Completion of Landscaping Phase 1 - Front Lawn." If it is for an upfront payment that you charge for a large-scale project, you need to indicate that, too.
Other Fees
When you need to charge your clients for other fees such as shipping fees, transportation costs, licensing fees, taxes for purchased items, etc., it is best to itemize them to know precisely what they are being charged for.
Total Payment Due
This information should be clear and visible to the client so, at a glance, they know the amount they need to pay.
Terms of Payment
It depends on the services rendered, your preference, and your relationship with your client. Let your customers know about penalties for late-payments and discounts for advance payment. Show them what the new total will be after penalties or discounts have been applied.
Mode of Payment
List all available payment methods so they can decide on what is most convenient for them. Look for ways to make it easy for them to pay you.
Given the number of sections that an invoice should have, it makes more sense to get an online invoice template.
Given the number of sections that an invoice should have, it makes more sense to get an online invoice template.
Is it Possible to Add a New Section to the Invoice?
Yes, you can add another section to your invoice if you are using an online template. An example of an additional section is a space where you can leave your client a personal message, such as a thank you note or perhaps promise an additional discount if they book your services again within the next 30 days. You may also use this additional section as a marketing tool, e.g., inform your client about a referral program you have.
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You can get started right now, for free without a credit card
